ABOUT OUR CLIENT:
Our client is a long-established and successful multinational Australian company that has been operating for over 130 years. With over 600 skilled employees the company is renowned for delivering exceptional work producing high-quality products and providing outstanding service. They operate across diverse sectors such as defence, vehicle building and aerospace with factories based in key locations across Australia including Sydney, Victoria, Queensland and Western Australia.
Experience a modern working schedule with a 4 day roster, providing you the flexibility to enjoy an extended weekend every week.
LOCATION: Tomago Newcastle, NSW
SHIFT SCHEDULE: Monday to Friday
ABOUT THE ROLE:
We are currently offering a permanent position for an experienced project assistant/administrator. Below is the project assistant job description, detailing responsibilities for end-to-end project coordination and administration across various projects within the Defence projects team. This position will be based in Tomago.
PROJECT ASSISTANT RESPONSIBILITIES:
- Prepare tender documentation.
- Raise and issue quotes, purchase orders, and other documentation.
- Cross-check quotations, client orders, and job tracking.
- Maintain customer information and the database.
- Maintain electronic filing systems, project documentation, and contract registers.
- Organise project meetings, agendas, and minutes.
- Maintain spare parts catalogues and pricing.
- Assist Project Managers with tasks across multiple projects.
- Assist in the preparation of financial and project status reports.
- Perform general administration duties such as data entry, filing, scanning and printing.
REQUIREMENTS:
- Previous experience as project assistant or in project administration/coordination.
- High attention to detail.
- Strong communication and interpersonal skills.
- Proven experience as an analytical thinker and problem-solver.
- Demonstrated experience in managing multiple deadlines.
- Ability to consistently follow procedures.
- Advanced MS Office Suite experience.
- Ability to work in a fast-paced environment.
REMUNERATION:
- $35 – $40 p/h plus Super and Bonuses
PROJECT ASSISTANT BENEFITS:
- Good work/life balance
- Monthly RDO is optional.
- Onsite Cafe
- Engage in a variety of work on innovative and leading projects in the market.
- Permanent position
- Discounted access to Fitness Passport, providing entry to numerous fitness and sporting centres throughout Australia.
- Possibility for advancing your career, as well as encouragement to work across teams to enhance your skills and experience.
- Access to our employee assistance program.
- Participate in mentoring and development programs.
Apply now and join a winning team that’s dedicated to producing world-class products!
REFERENCE #: 121128
